What you'll learn
Understand the fundamentals of SAP Project System (PS) and its role in project management within SAP ERP.
Differentiate between various project types, such as investment projects and customer projects, and their implications in SAP PS.
Master project structuring using Work Breakdown Structures (WBS) and networks to define project scope and dependencies.
Manage master data related to projects, including work centers, activity types, cost centers, and cost elements.
Perform comprehensive project planning, including cost planning, resource planning, material planning, and budgeting.
Apply scheduling techniques such as easy cost planning, bottom-up scheduling, and top-down scheduling.
Plan for revenue generation through sales order account assignment, resource-related billing, and milestone billing.
Execute projects effectively by managing material procurement and resource cost confirmation.
Generate and analyze project reports to track progress, identify variances, and make informed decisions.
Understand the period-end closing process, including results analysis, settlement, and project closure.
Explore integration scenarios with other SAP modules like CATS, Open PS, and MRP.
Requirements
Enthusiasm and determination to make your mark on the world!
Description
A warm welcome to the
SAP Project System (PS) - Plan, Execute & Control Projects
course by
Uplatz
.
SAP Project System (SAP PS)
is an integrated module within the SAP ERP (Enterprise Resource Planning) system that helps organizations manage and execute large-scale projects across various industries. It is designed to facilitate comprehensive project management, covering all aspects of a project's lifecycle—from initial planning and budgeting to execution, monitoring, and final reporting. SAP PS enables seamless integration with other SAP modules such as Finance (FI), Controlling (CO), Materials Management (MM), and Sales and Distribution (SD), ensuring that project-related data is consistent and accessible across the enterprise.
SAP Project System is a powerful tool that helps organizations manage complex projects with precision and control. Its ability to integrate with other SAP modules, combined with its comprehensive feature set, makes it an essential component for any organization looking to optimize its project management processes.
How SAP Project System Works
SAP PS works by providing a framework for planning, executing, and controlling projects in a structured manner. Essentially, this is how it works
Project Structuring
Projects are structured using a hierarchical model, typically divided into Project Definitions, Work Breakdown Structures (WBS), and Networks. The Project Definition acts as the umbrella under which all project activities and elements fall. WBS elements break down the project into manageable components, and Networks represent the sequence of tasks or activities required to complete the project.
Planning
SAP PS allows detailed project planning, including time schedules, resource allocation, cost estimation, and budgeting. Users can plan activities, define milestones, and allocate resources such as labor, materials, and equipment. Cost planning integrates with the Controlling (CO) module to monitor financial aspects of the project.
Execution
During execution, SAP PS tracks the progress of tasks, manages resource utilization, and monitors costs against the budget. Actual data, such as labor hours worked or materials consumed, are recorded and compared with planned figures to identify variances. This helps in real-time decision-making and adjustments.
Monitoring & Controlling
SAP PS provides tools for monitoring the status of projects through various reports and dashboards. It tracks key performance indicators (KPIs), such as time schedules, costs, and resource usage. The system allows for early detection of issues, enabling corrective actions to keep the project on track.
Closing & Reporting
Upon project completion, SAP PS facilitates the closing process, including final cost settlement, delivery of results, and reporting. It generates comprehensive reports that provide insights into project performance, cost analysis, and lessons learned for future projects.
Key Features of SAP Project System
Work Breakdown Structure (WBS)
The WBS is the backbone of project structuring in SAP PS, breaking down the project into smaller, manageable tasks and sub-tasks, making it easier to plan and control.
Network and Activities
Networks represent the sequence of activities and their dependencies within a project. This feature allows for detailed scheduling and management of tasks, ensuring that all elements are executed in the correct order.
Cost and Revenue Management
SAP PS integrates with FI/CO modules to track costs and revenues throughout the project lifecycle. This includes budget management, cost planning, and real-time tracking of actual costs versus planned costs.
Resource Management
The module allows for the allocation and tracking of resources (people, materials, equipment) needed to complete project tasks. It helps in optimizing resource utilization and reducing bottlenecks.
Milestone Billing
SAP PS supports milestone billing, where customers are billed at different stages of project completion. This feature is crucial for managing cash flow and ensuring timely payments.
Project Scheduling
Advanced scheduling tools within SAP PS allow for detailed time management, including critical path analysis and time-related costing, to ensure projects are completed on time.
Reporting and Analytics
SAP PS offers a wide range of standard and custom reports, including financial reports, progress reports, and variance analysis. It also integrates with SAP BI (Business Intelligence) for advanced analytics.
Integration with other SAP Modules
SAP PS seamlessly integrates with other SAP modules, such as MM, SD, FI, and CO, ensuring that all aspects of the project are connected and that data flows smoothly between different functions.
Version Management
This feature allows the creation of different versions of project plans, which can be compared to track changes over time and understand their impact on the overall project.
Project Procurement
SAP PS integrates with Materials Management (MM) to manage procurement processes specific to projects, including purchase requisitions, orders, and vendor management.
SAP Project System (PS) - Course Curriculum
1. Introduction to PS Module
2. Types Projects
Investment Projects
Customer Projects
3. Project Structures
Project Definition
Work Breakdown Structures
Networks
Activities
Milestones
Standard Project Structures (Templates)
4. Master Data for PS
Work Centers
Activity Types
Cost Center
Cost Elements
Statistical Key Figure
5. Project Planning Cost Planning
Resource Planning
Material Planning
Bill of Material (BOM)
Other Costs Planning
External Services Planning
6. Easy Cost Planning Scheduling
Bottom up Scheduling
Top Down Scheduling
7. Capacity Planning and Workforce Planning and Budgeting
8. Revenue Planning
Sales Order Account Assignment
Resource Related Billing
Milestones
9. Project Execution
Material procurement Process
Resource Cost Confirmation
10. Delivery from Projects
11. Information Systems
Project Structure Reports
Actual/Cost Variance Reports
Material Components Reports
Cost Report
Project Results Reports
Other Reports
12. Period End Closing
Results Analysis
Settlement
Closing of Projects
13. Other Integration Scenarios
Cross Application Time Sheets (CATS)
Open PS
MRP (Material Resource Planning)
Career Paths
Learning SAP PS (Project System) opens up a wide range of career paths, primarily within project management and related fields. Following are some potential career paths and job titles you can pursue
Core SAP PS Roles
SAP PS Consultant
This role involves implementing, configuring, and customizing SAP PS to meet the specific needs of organizations. You'll work closely with clients to understand their project management requirements and tailor the system accordingly.
SAP PS Functional Analyst
Responsible for analyzing business processes, gathering requirements, and designing solutions within SAP PS. You'll bridge the gap between business users and IT teams, ensuring the system supports efficient project execution.
SAP PS Technical Consultant
Focuses on the technical aspects of SAP PS, including data migration, integration with other SAP modules, and troubleshooting technical issues.
Project Management Roles leveraging SAP PS
Project Manager
Utilize SAP PS to plan, schedule, monitor, and control projects effectively. You'll be responsible for ensuring projects are delivered on time, within budget, and meet quality standards.
Project Coordinator
Support project managers in administrative tasks, such as data entry, document management, and reporting within SAP PS.
Project Controller
Focus on project financials, including cost planning, budgeting, and monitoring. You'll use SAP PS to track costs and ensure compliance with budget constraints.
Project Scheduler
Responsible for creating and maintaining detailed project schedules, identifying dependencies, and managing resource allocation using SAP PS.
Other Related Roles
Business Analyst
Gather and analyze business requirements, translate them into functional specifications, and work with consultants to implement solutions within SAP PS.
Data Analyst
Extract and analyze data from SAP PS to generate reports and insights that support project decision-making.
IT Support Specialist
Provide technical support and troubleshooting for SAP PS users within the organization.
Career Progression
With experience and additional certifications, you can progress into more senior roles such as
Senior SAP PS Consultant
Project Management Office (PMO) Lead
Program Manager
IT Manager
Who this course is for
Aspiring SAP PS Consultants: Individuals who want to specialize in implementing, configuring, and supporting SAP PS within organizations.
Project Managers and Coordinators: Professionals involved in project planning, execution, and monitoring who want to leverage SAP PS to streamline their work.
Project Controllers and Schedulers: Those responsible for managing project finances and timelines can benefit from understanding how to use SAP PS for cost control and scheduling.
Newbies and beginners wishing to make a career in project management and/or SAP Project System.
Functional and Technical Consultants: Consultants working with SAP ERP systems who need to understand the capabilities and integration points of SAP PS.
Business Analysts: Individuals who gather and analyze business requirements related to project management can benefit from understanding SAP PS to ensure alignment with system capabilities.
Data Analysts: Those who work with project-related data can use SAP PS reporting and analytics features to gain insights and support decision-making.
IT Professionals: Individuals responsible for supporting and maintaining SAP systems can benefit from understanding how SAP PS integrates with other modules and its technical aspects.
Executives and Stakeholders: Those overseeing project portfolios or making decisions related to project investments can benefit from a high-level understanding of SAP PS's capabilities and benefits.

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